Gone are the days of printing reams of
paper documents or keeping dog-eared photo albums. While some
documents will inevitably need to be printed, you can save much time
and effort – and protect the environment – by using online cloud
Storing your documents online can be
extremely beneficial as not only will it save you precious space, but
it will also help you to save money on consumables such as paper and
printer ink. Read on to find out what online cloud storage is, and
which type of storage space online is best for you.
What is online cloud storage?
Cloud storage is a simple and efficient
way of backing up personal or business files online without copying
the data to a disc or USB drive. It’s also a convenient way for
users to share and host data on the internet, all the while remaining
assured that their important documents, photos and data are safe
By using online storage as opposed to
local storage (e.g. a hard drive), you can access your files from
anywhere in the world, and on any device – all you need is an
What types of online storage are there?
There are three main types of online
cloud storage; private, public and hybrid:
1. Private cloud storage
storage is space which is dedicated for the use of only a single
person or organisation. It can be tailored to your specific needs,
and offers a high level of security whilst still providing the
benefits of using the cloud, such as redundancy and scalability.
This type of online
storage can be hosted either at your premises or externally in a
colocation environment, and is usually suited to businesses where
total administrative control is a must, or circumstances require that
the system be tailored to suit your specific business needs.
2. Public Cloud Storage
Public cloud storage
follows the standard software/application as a service model, with
the storage infrastructure being totally remote from the point of
use. The security of the solution depends heavily on the processes
and policies of the provider, and there is a marginally higher risk
that if the platform as a whole is compromised, that your data may
also be compromised – this differs from private cloud, where the
security of the platform is not necessarily linked to anyone outside
your organisation. This level of service is usually offered on a pay
as you use type of model, and can be even offered for free in some
3. Hybrid Cloud Storage
Hybrid cloud storage is exactly as you
would expect – a mixture of on and off-site storage. This setup
allows users to maintain a local copy of their data and work with it
in the same manner as other local files, whilst benefitting from the
backup/redundancy/sharing features of other cloud storage solutions.
Choosing the right storage solution
There are many considerations to factor
in when deciding upon a cloud storage solution for yourself or your
organisation. Your requirements will help to guide you towards free
or paid offerings, and to decide between a public, private or hybrid
Think about what problems you expect a
cloud storage solution to solve, or what features you hope to benefit
If your budget is limited, you’ll
probably want to opt for one of the free solutions. A number are
available on the market, but you should look into which provider
offers the most storage with a free account, and whether there are
any restrictions which might hinder your use, such as limiting the
number of connected devices, or the types of device you can connect
to your account.
However, many free providers offer a
relatively limited amount of storage – this may be sufficient for
personal use, but is likely to fill up quickly in a commercial
environment, in which case a paid for solution will be more suited to
If the most important feature of online
cloud storage for you is for other individuals to be able to access
and edit your documents, solutions that offer comprehensive sharing
and collaboration tools will be crucial.
Hopefully this post will help you to
decide which online cloud storage is right for you, and which will
help you to store and protect your data. Once your data is protected,
if you’re looking for a way to safeguard your devices, take a look
at our insurance
pages to find a plan to suit your needs.
*The information in this blog is designed to provide helpful information on the subjects discussed. Please seek a professional for expert advice as we can not be held responsible for any damages or negative consequences upon following this information.